How do I create a Webinar in Teams?

Creating a webinar in Microsoft Teams involves several steps to ensure a smooth and professional experience. Here’s a short guide to help you set up and host a webinar in Teams:

Step 1: Schedule Your Webinar

1. Open Microsoft Teams:

   • Launch the Microsoft Teams application on your desktop or access it through your web browser.

2. Navigate to the Calendar:

   • Click on the “Calendar” tab on the left-hand side of the Teams interface.

3. Create a Webinar:

   • Click on small downward arrow next to “New event” at the top right of the calendar view. Choose "Webinar" from the list.

4. Set Up Meeting Details:

   • Title: Enter a clear and descriptive title for your webinar.
   • Date and Time: Choose the date and time for your webinar.
   • Description: Add a detailed description of the webinar, including the agenda, speakers, and any other relevant information. This will be visible when people sign up. At MI we always include this text in the description: NOTE: By signing up to the webinar you acknowledge that the information provided in the form may be shared by Master International A/S with local Master partners, and thereby also agree to being contacted by Master International A/S or a local Master partner. 

5. Add Speakers and set the details as desired:

   • Invite your speakers and any other necessary participants. You can add them by entering their email addresses.
   • Go through the details to setup the webinar as you wish.

Step 2: Customize Registration

1. Registration Form:

   • Click on “Configuration”  under Registration. Here you can add a Form to collect relevant information from participants when they sign up. Customize the registration form to collect the information you need from attendees, such as name, email, company, and any specific questions you want to ask.

2. Confirmation Email:

   • Set up the confirmation email that will be sent to registrants. Include details about the webinar, how to join, and any preparatory steps they need to take. You can also choose to use the automated e-mails.

Step 3: Configure Webinar Settings

1. Webinar Options:

   • Go to the “Webinar Options” tab to configure settings such as who can present, who can bypass the lobby, and whether to mute attendees upon entry.

2. Q&A Session:

   • Enable the Q&A feature to allow attendees to ask questions during the webinar. You can moderate and answer questions in real-time.

3. Recording:

   • Set up automatic recording if you want to capture the webinar for later viewing. Ensure you have the necessary permissions and inform attendees that the session will be recorded.

Step 4: Hosting the Webinar

1. Join Early:

   • Join the webinar at least 15 minutes before the start time to ensure everything is set up correctly.

2. Start the Webinar:

   • Click the “Join” button in the Teams calendar event to start the webinar.

3. Manage Attendees:

   • Use the participant panel to manage attendees, mute/unmute participants, and control who can present.

4. Engage with Attendees:

   • Use the chat and Q&A features to engage with attendees. Answer questions in real-time and encourage participation.